1. The EHCC building and facilities will be available for the use of groups of up to 60 people. We will no longer be able to rent to large groups (>60 people) due to fire regulations.

2. The person submitting the reservation will be present at the scheduled event and assumes responsibility for the function. This includes:

   1. Behavior of all present at the function

   2. Cleaning and garbage removal. Main room, hallway and bathrooms should all be cleaned (if used). Cleaning supplies are in the hall closet.

   3. All lights are turned off. Sinks, toilets etc. are not running.

   4. Doors should be locked upon leaving.

   5. Youth groups MUST have an adult supervisor.

   6. Tables/chairs may be used but must be returned to their storage locations.

   7. Damages and cleaning - If the facilities are not left as they were, or additional cleanup is required (including the contracting of outside resources), the reserving party is liable for additional charges. 

   8. Please report ALL problems experienced during your reservation (plumbing, heat, lights, etc.) or you may be charged.​​

3. The EHCC building offers complimentary guest WiFi.

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Reservations for use of the Ellis Hollow Pavilion

Any group wishing to use the EH grounds/pavilion during the summer is requested to reserve the field and/or pavilion via our booking page. We urge groups reserving the pavilion to post a “Reserved” sign on the pavilion. A booking calendar is available on our homepage to help with date/facility availability. For more information or questions, please contact reservations@ellishollowcc.org.

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The person submitting the reservation is responsible for:

1. Turning off the pavilion lights. 

2. Collecting all trash, food, and other waste.

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Reservations for use of the field for Little League/Softball/Soccer practice

Any coach wishing to use the EH field as a place for their team to practice or for games must reserve the field via our reservations portal. This will eliminate confusion when multiple teams show up at the same time.

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Limitations

1. The EHCC reserves the right to deny any reservation made that conflicts with previously planned events, regardless of whether they appear on the official calendar. Examples include: Memorial weekend barbecue; Ellis Hollow Fair; Music in the Hollow; etc.

2. The center, its facilities and grounds will not be made available to any group, organization, person, or family comprised exclusively of non-EHCC members.

3. Members of the EHCC will be allowed access to the grounds at all times. The playground and the tennis courts shall never be reserved for use. “Reserved” does not restrict EHCC members from using the general grounds.

4. Pets are permitted at gatherings outdoors but only if under control at all times. Pet owners are responsible for cleaning up after their pets and should expect to carry out any waste.

5. Alcoholic beverages are allowed, based on existing state laws, and a statement signed by the applicant will be required absolving the EHCC of any liability. The responsible party signing the reservation form will ensure that minors do not consume alcohol.

6. No groups will be allowed to camp or use the grounds or building for any overnight parties.

7. There is a viewable booking calendar on the website to check dates prior to booking (http://ellishollowcc.org/calendar).

8. Pool reservations are not covered by this statement.

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Cancellations and refunds

• Cancellations with 48 hours or more of notice will be fully refunded.

• Cancellations 48 hours (or less) before a reservation are subject to a cancellation fee up to the full cost of the reservation. Exceptions cannot be made for inclement weather.

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Additional Terms

1. The Ellis Hollow Community Center is a carry-in/carry-out facility. All garbage and recycling MUST be taken with you

2. Use only the space reserved as other spaces may be in use simultaneously. The outdoor playground is an exception - this is open to all.